Cost & Aid
Payment & Refund Policies
Tuition Payment Policy
Students may pay tuition and fees any time after registering for classes. The deadline for payment in full of all charges (tuition, fees, room, rent, meals, or establishment of a payment plan) is the first day of the semester.
Bills are emailed/mailed to students on a regular basis. However it isn鈥檛 necessary to wait for a bill to pay. View a statement of your account at any time online in your student account on the MyNWC College Portal. You may also contact the Business Office for balances or other account questions.
Any student with an unpaid balance and not on a payment plan is subject to withdrawal from all classes 30 days after the first drop date. If withdrawn for nonpayment, the student remains responsible for the entire balance owed, with interest charged monthly at a rate of 1 percent (12 percent annual rate). Students with an outstanding balance with the college will not be able to register for a following semester until paid in full or payment arrangements are made.
Unpaid accounts are typically sent to a collection agency for withdrawn students who still have a balance 30 days after withdrawal.
Students residing on campus who have been withdrawn from classes are checked out of their rooms or apartments and their meal plans are discontinued.
Students who register for classes but decide not to attend must notify the Registrar in writing or via e-mail at registrar@nwc.edu within the first 12 percent of the semester to avoid tuition and fee charges. See the refund policy below or the Semester Class Schedule for specific dates and amounts of refunds.
Refund Policy
Refunds are made by check or direct deposit every Friday. Please be sure the Business Office has your correct address. Please submit banking information via your portal or contact the Business Office if you would like your refunds direct deposited to your bank account.
Students who preregister for classes but decide not to attend must notify the Registrar in writing or via e-mail at registrar@nwc.edu during the first 12 percent of the semester to avoid tuition and fees charges. Housing and meal charges may still apply. The effective date of withdrawal is the date notification is received by the Registrar.
Refund Schedule
Students who officially withdraw before 12 percent of the semester has elapsed, receive a full refund of tuition and fees. Thereafter, students who withdraw from school or drop classes receive refunds based on the following schedule. Exact dates are listed in the semester class schedule.
First 12 percent of the semester
- 100 percent refund of tuition and fees
- 90 percent refund of residence hall charges, if the student completes a full withdrawal of all classes.
- Meal plans and Trapper West are prorated based upon checkout date.
From the 13 percent through the 25 percent of the semester
- 50 percent refund of tuition (fees not refundable)
- No refunds of residence hall charges or meal plans, or apartment rent
After 25 percent of Semester
- No refund of tuition, fees, residence hall charges, meal plans, or apartment rent
Students who receive Federal Financial Aid are subject to The Return to Federal Title IV Funds Policy.
Military students who receive Tuition Assistance (TA) are subject to the military TA refund policy.
More information about these in the Refund Policy section on the Expenses and Financial Aid page of the most current .
Dropping Courses*
*Notify the Registrar in writing of your intention to drop a course or withdraw. The drop or withdrawal date is the date written notice is received by the Registrar.
Refunds for classes meeting less than a full semester have a prorated refund period.